Does Aria integrate with my dental software (Dentrix, Eaglesoft, Open Dental)?

Aria works independently and sends you all the information by email and SMS. No direct integration with your practice management software is needed, which simplifies setup and eliminates compatibility issues.

AI Receptionist for Dental Offices | Aria

Q: Can Aria book appointments for my dental office?

Aria collects all the necessary patient information (name, phone number, availability, reason for visit) and sends you a complete summary by email and SMS. You simply confirm the appointment in your practice management software.

Q: Can Aria answer questions about dental insurance?

Yes. You configure the information about accepted insurance plans, and Aria informs patients about what your office covers. She can also ask for their insurance ID to speed up the check-in process.

Q: How are dental emergency calls handled?

Aria detects dental emergencies (severe pain, trauma, bleeding, swelling) and immediately alerts you by SMS with an urgency flag. You can define a specific protocol for these situations.

Q: Is Aria HIPAA compliant?

Aria is designed with data privacy in mind. Call recordings are not retained by default, and summaries are sent only to the recipients you configure. Please contact us to discuss your specific compliance requirements before deployment.

The Problem

Every missed call is a patient lost

Dental offices miss an average of 30% of their calls. Each missed call can represent a patient — and thousands of dollars in revenue — walking out the door.

Calls during patient care

When your hands are in a patient's mouth, no one can answer the phone. The caller simply moves on to the next dentist they find on Google.

Lunch break blackout

Your front desk takes lunch and the phone goes to voicemail. That is precisely when working patients have time to call and book an appointment.

Evenings and weekends

A patient has a toothache Saturday morning. They call your office, get voicemail, and book an emergency appointment at a competing practice.

Overwhelmed front desk

Between checking in patients, verifying insurance, and confirming appointments, your front desk staff cannot handle every call. Some patients just give up.

The Solution

Aria answers every call, every time

An AI receptionist trained for dental offices. She responds, qualifies, and sends you everything you need to follow up.

Available 24/7, 365 days a year

Aria answers every call, including evenings, weekends, and holidays. Your patients never reach voicemail again.

Smart appointment intake

Aria collects the patient's name, phone number, reason for visit, and preferred availability. You receive a complete summary to confirm the appointment in one click.

New patient qualification

Aria asks the right questions: dental insurance, new or returning patient, emergency or routine visit. You know exactly what you're dealing with before you call back.

Privacy-conscious design

Call recordings are off by default. Summaries go only to the recipients you configure. Contact us to discuss your specific compliance and data privacy requirements.

The Impact

The numbers speak for themselves

30%

of calls are missed on average at a dental office

$3,000+

average lifetime value of a new patient at a dental practice

24/7

availability so you never miss another patient call

How It Works

Ready in 30 minutes, not 30 days

1

Configure your assistant

We set up Aria with your office's information: services, accepted insurance plans, hours, and emergency protocol. Ready in under 30 minutes.

2

Aria answers your calls

When a patient calls and you can't answer, Aria takes over. She responds naturally, asks the right questions, and reassures the patient.

3

Receive a complete summary

After every call, you receive an email and SMS with the full summary: patient name, reason for call, urgency level, and contact details to follow up.

FAQ

Frequently asked questions

Can Aria book appointments for my dental office?

Aria collects all necessary patient information (name, phone number, availability, reason for visit) and sends you a complete summary by email and SMS. You simply confirm the appointment in your practice management software such as Dentrix, Eaglesoft, or Open Dental.

Can Aria answer questions about dental insurance?

Yes. You configure the insurance plans your office accepts, and Aria informs patients accordingly. She can also collect their insurance ID to speed up the check-in process on the day of their appointment.

How are dental emergency calls handled?

Aria is trained to detect dental emergencies: severe pain, dental trauma, persistent bleeding, significant swelling. In these cases, she immediately sends you an SMS with an urgency flag so you can respond without delay.

Does Aria integrate with Dentrix, Eaglesoft, or Open Dental?

Aria works independently and delivers all information by email and SMS. No direct connection to your practice management software is required, which greatly simplifies setup. You receive all details needed to enter the appointment yourself.

Is Aria HIPAA compliant?

Aria is built with data privacy at its core. Call recordings are not retained by default, and summaries are sent only to the recipients you configure. We are not a BAA-certified provider at this time. Please contact us to discuss your specific HIPAA compliance requirements before deployment.

AI Receptionist for Dental Offices